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Off The Bench - Travel Manager's Newsletter

08/25/08

By traveladmin@mcleansoccer.org

Fall 2008 (8/25/08)

Here are some reminders and notes to help you help your teams!  Please never hesitate to call upon the network of MYS volunteers to help with any question or concern you may have.

  • September 11, 12:01 am.  Any additions or changes must be turned in by September 8th.
  • Players who have not been rostered to another travel team this seasonal year (August 1, 2008 - July 31, 2009) may be added at ANY time during the season.
  • In order for a player to be transferred from one travel team to another, that player needs to be RELEASED from their first team before September 6th (therefore, paperwork turned in before September 2nd) 
 
Here is a list of 'must-haves' for your team notebook:
1)             Original approved roster (s)
2)             Copies of the roster (s) - NEVER give out the original!
3)             Contact roster for your team
4)             Player passes (after approval, these should be separated at the perforation, and can be slipped into protective sleeves.  ** State Cup teams - all passes MUST be laminated.
5)             Medical release forms for each player
6)             Code of conduct as required by league
7)             Game Cards, TSL forms and badge, STAR cards, Sit-out cards, etc.  (as required by league).
(Please note that these may vary from league to league - please make sure to review your league rules and procedures):
  • Call / Email opponents 72 hours prior to game time to clarify field and review uniform colors
  • Check home field at least 1 hour prior to game time to ensure that field is lined, goals are set up and flags are in place.  If there are any problems, call 703-906-3555.
  • Bring Game Report Card (with home team roster completed - - recommend using self-stick, preprinted labels). This is not something done in ODSL and the self-stick labels are now required in NCSL
  • Bring Team Notebook with paperwork as described above.
  • Notify opponents if fields are closed (email mysfields@att.net and check www.mcleansoccer.org for updates)
  • Call / Email Scorekeeper as required by league.
  • Report Ejections to Club Rep and Travel Admin.
The team manager (or the other designated team volunteers) acts as a liaison with many organizations. Are you overwhelmed yet?  Please check out the MYS website manager's resources page - http://www.mcleansoccer.org/page/show/38787 .  There is a great document by Maureen Dalbec about how you can delegate responsibility and have other parents volunteer to help support your team!  Click here for more information http://www.mcleansoccer.org/page/show/41996. 

More Questions? 

Managers, coaches, parents and other family members should NOT contact the league nor state administrators directly.  MYS provides a staff to support you and assist you.     

VYSA and League Questions

  • Questions about registration, rosters, tournament participation, guest players, players from other states, player passes?  Please contact your Club Rep first, and then your Registrar.

Questions about game schedules, referees, game scores, procedures - please contact your Club Rep (as noted belolw)

VYSA
  • Register team; obtain player passes; State Cup application; etc.
Club (MYS)
  • Reserve fields and keep fields clean
  • Keep track of cautions and ejections.  Report to Club Rep and Travel Committee
    • Include team name, number, player or coach name.
    • Remember to use Sit out form to confirm that sit out was served at the next game. 
    • Make a copy before mailing to the league!
League
  • Make sure contact info is correct, submit forms on time, game responsibilities (see below), etc

Tag(s): Manager News